Pediatric Beacon
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The following resources provide information on Beacon functionality for both pediatric and adult patients unless specifically stated.
Quick Start Guide
- Utilizing Treatment Plans - (Handout) A comprehensive guide to creating and modifying treatment plans for adult and pediatric oncology and non-oncology providers, nurses, and pharmacists.
Pediatric Beacon
Pediatric Beacon
- Adjusting Treatment Start Time from the MAR - (Handout) Nurses can adjust treatment start times by 30 minutes or less from the Medication Administration Record (MAR).
- If Patient's Birthday Results in Dose Change - (Handout) Beacon is constantly evaluating the medications contained in treatment plans and monitoring any rule-based dosing present in the plan. Rule-based dosing based on the encounter date age for a patient will result in unsigned orders being updated automatically to match the rule. Signed orders will require manual modification to align with the rule.
- Modify Treatment Plan Orders After Released - (Handout) Once a treatment plan has been established for a patient and orders have been released, it may be necessary to modify treatment. This may include deleting, adding, and changing existing orders. The workflows will depend on provider type and whether chemotherapy orders will be modified.
- Offset Timing - (Handout) Chemotherapy regimens often require carefully planned time sequencing of medication administrations. This sequence is often referred to as medications with offset start times or relative offsets. For example, the first medication in the sequence can be built with a start time of starting when released. The second medication can be built with a start time of thirty minutes after the first medication's start time, and so on through the sequence.
- Placing the Peds Chemo Release Order - (Handout) The Peds Chemo Release order also known as the “Ok to Treat” and “Giving the Green Light” allows providers to indicate that a patient can receive the current day of treatment by utilizing the Peds Chemo Release order. Before the green light is given, providers need to make sure they verify that the chemotherapy dosing accurately reflects patients current age and weight. The OK to Treat order should only be given from within the Treatment Plan Manager.
- Running the Advanced Prep Report for Pharmacists - (Handout) The Advanced Prep Report can be used to verify signed and held orders for a patient with an upcoming appointment. Orders verified using the Advanced Prep Report will print labels in advance, allowing pharmacy staff to prepare mediations prior to the patient’s arrival. These orders will not become active until a user releases them, although verified and prepared.
- Special Assignment Patient Lists - (Handout) A System List has been created for patients on Special Assignments in SFCH Hematology/Oncology. Special Assignment refers to patients receiving treatment after hours, over weekend, on a holiday or for desensitization. Patients will automatically be added to the System List if they have a class of “OP Visit in Bed” and a Service of PED A070 Hematology Oncology. Once a patient is admitted, or the patient class changes, they will automatically be removed from this System List.
Converting Plans
Converting Plans
- Convert Inpatient Treatment Plan to Outpatient - (Handout) When a patient’s condition requires that treatment location changes from inpatient to outpatient, treatment plans must be converted to ensure appropriate orders and communication. Example: The plan was configured for inpatient for Days 1 through 8. The patient is doing well and will transition Days 7 and 8 to outpatient.
- Convert Outpatient Treatment Plan to Inpatient - (Handout) When a patient’s condition requires that treatment location changes from outpatient to inpatient, treatment plans must be converted to ensure appropriate orders and communication.
Oral Chemotherapy
Oral Chemotherapy
- Adding Steroids for Chemo-Intent or Oral Chemotherapy to a Treatment Plan - (Handout) When you have an existing treatment plan, you have an option to add additional orders or order groups as needed. Patients that are receiving inpatient steroids for chemo-intent or oral chemotherapy will need orders added if not part of the treatment plan to preserve the dual signature functionality.
- Creating a Treatment Plan for Inpatient Oral Chemotherapy - (Handout) Patients that are admitted while receiving oral chemotherapy or targeted therapies should have these medications added to a chemotherapy treatment plan to ensure dual signature and dual verification workflows are completed. Utilize this workflow if the patient does not have an active chemotherapy treatment plan.
Releasing Orders
Releasing Orders
- Releasing Outpatient Labs from a Pediatric Beacon Plan - (Handout) When a pediatric patient with an active Beacon treatment plan arrives on the day of treatment, lab orders will be released from Order Review using the Future Labs filter, referring to the Expected column.
- Workflow for Pediatric MAs to Release Medications from a Plan - (Handout) Pediatric MAs may release certain medications from Beacon treatment plans following the workflow in this document.
Go-Live Documents
Go-Live Documents
- Production Setup Guide - (Handout) The Pediatric Beacon module provides additional tools and customization options to enhance communication for individuals working with treatment plans. This document guides Pediatric Beacon team members to add additional columns to personal schedules, add pediatric reports as default settings, and shows how to pin the Oncology Navigator.
- Go-Live Treatment Plan Conversion - (Handout) Patients on active treatment at the time of Go-Live, February 19th, 2024, must have a treatment plan converted from paper to Epic's Beacon treatment plan and edited to reflect the current state of treatment.
Related Pages
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