The Media Manager activity is a one-stop solution for managing many different types of files attached to the patient record. Documents, images, videos, and other types of files can be attached at the patient, encounter, or order level.

Resources

The following resources provide information on Media Manager functionality.

• Managing External Media (HIM007) - (eLearning: 9 min) Import, scan, edit, and find external media.

• Scanning and Importing Internal and External Documents - (Handout) Internal UIHC and external facility documents can be scanned and imported into the Media Manager.

• Changing the Scanner Driver - (Handout) Users of workstations that support both scanning and patient photo capture may find it necessary to change the scanner driver (the program that controls the device), depending on the activity for which the workstation was used most recently.

• Moving, Editing, or Deleting a Document - (Handout) A document within the Media Manager can be moved, edited, or deleted.

• Scanning/Importing Policy and Procedure - (Handout - External) The Department of Health Information Management policy and procedure for scanning/importing information into the EMR.

• Scanning Reminders - (Handout) Health Information Management provides reminders for NUCs when scanning documents into Epic.

Specific Document Types

• Scanning Advance Directives and Legal Documents - (Handout) Advance Directives and other legal documents should be promptly scanned into Epic using the Media Manager activity.

• Naming Examples for Advance Directives and Legal Documents - (Handout) The description and document type are provided for Advance Directives and legal documents.

• Scanning EKG Waveforms (aka Rhythm Strips) - (Handout) When a patient is being monitored for EKG changes, staff may be required to print their waveform strips from the monitoring software and scan them into EPIC for future reference and analysis.

• Scanning External Legal Court Order Discharge Documents - (Handout) Provides the steps for scanning an external legal court order discharge documents into Epic using the Media Manager activity as well as processing a rescinded external legal court order discharge document.

• Offsite Visit Workflow - (Handout) The Offsite Visit Workflow is used when providers at UI Community Clinics or Outreach perform services at external hospitals or facilities (inpatient rounding, consults, surgeries, etc.). External documentation is uploaded to the UIHC medical record in Media Manager.

Additional Resources

• Capturing Electronic Signatures for the Patient Treatment Agreement - (Handout) How to capture electronic signatures for the Patient Treatment Agreement (G-2e).

• Editing PDF Documents - (Website - External) Adobe Acrobat is used to edit PDF documents with tools to rotate, delete, extract, crop and split documents.

• FAQ-Revisions to Consent for Operations/Procedure - (Handout) Frequently Asked Questions for the new revisions to the Consent for Operation/Procedure.

Related Pages

• Document Collection (Cadence)
• Medical Record Forms
• Non-Medical Record Forms

Return to Epic Resources